Parent Central Services

Eligible patrons include:

• Active duty Military personnel 
• DoD civilian employees paid from either appropriated funds (APF) or non-appropriated funds (NAF)
• Reserve Component military personnel on active duty or inactive duty training status
• Combat-related Wounded Warriors
• Surviving spouses of Military Members who died from a combat-related incident
• Those acting in loco parents for the dependent child of an otherwise eligible patron
• Eligible employees of DoD contractors
• Others authorized on a space available basis

Required forms for registering in Child Care (CDC/FCC/SAC) include:

These forms are only available in person at CYS or Parent Central Services. 

• Application for Department of Defense Child Care Fees, DD 2652 (not applicable to hourly care)
• USDA Form
• CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
• Child Health Assessment (complete Parts A, B & C or Part A + school physical) Due within 30 days of registration
• Family Care Plan for single/dual military only. Due within 30 days of registration

Required forms for registering in Kids on Site include:

• CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
• Child Health Assessment (complete Parts A, B & C or Part A + school physical) Due within 30 days of registration
• First time users, current immunization record only (0-5 and those school age not enrolled in public school)

Required forms for registering in MS/Teen include:

• CYS Registration Form
• Application for Department of Defense Child Care Fees, DD 2652, (if utilizing Before/School or Summer Camp)
• CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725, (complete only if physician documented special needs)

 Required forms for registering in SKIESUnlimited include:

• CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725

 Required forms for registering in SPORTS include:

• CYS  Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
• Health Assessment/Sports Physical (complete Parts A, B and C). Due before participation in all sports activities

Medical Action Plan (MAP) Only needed if a child is diagnosed with allergies, diabetes, asthma/respiratory, or seizures that may require staff to administer rescue medications. This also includes conditions recommended by MIAT.

Waiting List

The Installation will establish a Waiting List when the spaces for each child age group are filled and there are no additional spaces to offer. The Waiting List is limited to patrons who are still actively seeking child care.

When a space becomes available, patrons are offered a viable space. A viable space is defined as any opening within the CYS delivery system to include Child Development Centers, Family Child Care Homes, School Age Centers, Homes Off-Post and Community Based Programs.  

Children transferring to the Installation whose parents have requested care prior to arrival are placed on the Projected Demand Sub-waiting List. This list is maintained by sponsor priority for care and date of request for care. Parents must update their information every 90 days to remain on the list.

Parent Orientation

Parent Central Services schedules appointments to acquaint parents with their child’s program. These sessions are an important part of the enrollment process and are offered at times convenient to parents. Orientation highlights include:

• Facility tour
• Orientation of our program and spaces
• Review of rules of conduct and procedures
• Opportunity to meet staff, care providers and key volunteers
• Complete required forms
• Parent participation

Deployment Support Services

Deployment Support Services are established for eligible Army Service Members (e.g., deployed Soldiers, dependents of Army Fallen Warriors, Army Wounded Warriors assigned to a Wounded Warrior Unit, etc.).

Childcare Cost

Childcare cost is based on Total Family Income (TFI). TFI is defined as all earned income including wages, salaries, tips, special duty pay (flight pay), Active Duty demo pay, sea pay), Active Duty save pay, long-term disability benefits, voluntary salary deferrals, retirement or other pension income including SSI paid to the spouse and VA benefits paid to the surviving spouse before deductions for taxes.

Parent fees are determined during the registration process prior to enrollment in a regularly scheduled Child Development Center (CDC), Family Child Care Home (FCC), School Age Care (SAC) or Middle School & Teen (MS/T) program and annually thereafter. All fees are subsidized.   

Payment Options

CYS offers an online pre-registration service through WebTrac. Parent Central Services will help you get started by assigning your initial username and password. When you sign in for the first time, you will be asked to personalize your account. You’ll then have access to all of our online services which include bill payment, tax forms, receipts, class sign-ups and other conveniences. Payments for childcare can also be made at any CYS Child Development Center, School Age Center, and Parent Central Services.

• Registration Checklist
• CYS Registration Form
• Health Screening Tool (7625-1)
• Health Assessment/Sports Physical (version 08Jan09)
• Middle School Teen Registration 

If applicable:

• CYS Special Diet Statement, 09 March 15 (PROOF)
• CYS Allergy Map, 21 Jul 09
• CYS Respiratory Map, 09 Mar 15 (PROOF)
• CYS Epilepsy Seizure Map, 13 Apr 15 (PROOF)

If applicable:

• Family Care Plan (DA FORM 5305-R) 

CYS makes it easy for military Families to find and request childcare through MilitaryChildCare.com (MCC), a one-stop online system for accessing on-base and offbase care options.  

Register here. View the brochure here.

Child Development Center Programs

• Army Child Development Centers (CDCs) are on-post facilities dedicated to reducing familial stress and support workforce readiness by offering full-time, part-time and hourly care options for children 6 weeks to 5 years of age in nationally accredited programs.
• Strong Beginnings program for 4- to 5-year-olds that prepares them for kindergarten with hands-on learning

School Age Programs

• School Age Centers (SAC). Before- and after-school programs for 1st - 5th* grade include arts, sports, homework help, and summer camps and care available for holidays and school breaks.

Youth & Teen Programs

• Youth Centers (Middle and High School. Safe spaces for teens with open recreation, leadership programs, clubs, and social events
• Torch Club and Keystone Club. Leadership programs for middle and high school students that focus on community service and personal growth
• Teen Council. A chance for teens to help shape programs and events at youth centers
• Youth Technology Labs. Hands-on learning in robotics, digital arts, gaming, and coding
• Youth Sponsorship. Opportunities for teens to help their peers integrate into a new environment after a move 

School of Knowledge, Inspiration, Exploration and Skills

• Offers a range of out-of-school classes such as music, dance, martial arts, gymnastics, technology, life skills, and SAT prep and athletic experiences. All classes are provided by Child & Youth Services employees and contract instructors in a variety of settings. All participants in SKIES classes will be registered for CYS in Child Youth Management System (CYMS). Classes are available for each age group with opportunities for advancement from beginners, intermediate and on to advanced levels. Parents must remain on site during SKIES Unlimited classes. 

• Youth Sports & Fitness. Individual and seasonal sports leagues including soccer, basketball, baseball, cheerleading, and track & field
• Sports Clinics and Camps. Short-term training programs that teach fundamental sports skills and teamwork
• Fitness and Health Programs. Age-appropriate fitness training, nutrition education, and strength-building activities 

Parent Advisory Board (PAB)

• Our aim is to empower parents to make a meaningful impact on their children and youth by getting involved with the Parent Advisory Board (PAB). There are various opportunities for participation at all levels of Child and Youth Services, from infants to teens. Engaging in this initiative not only supports ongoing improvements to Wiesbaden’s CYS programs but also allows parents to advocate for their children and youth. This forum will focus on exploring the best ways to involve parents in our programs and highlighting how their participation can enhance the offerings of Wiesbaden CYS.
• The Board coordinates the Parent Participation Program with the Child Development Program (CDP) staff to ensure parents are involved in CDP planning and evaluation.
• The Parent Advisory Board meets quarterly from 11:30 a.m. to 12:30 p.m. at the Parent Central Services Conference Room in BLDG #1213 on Clay Kaserne. 

Parent Advisory Board Dates

Parent Participation

• The Parent Participation Program is a planned group of activities and projects established by the Parent Group to encourage parents to volunteer in CDPs, including special events and activities (such as field trips, holiday events, and special curriculum programs), small group activities, special projects (such as playground improvement, procurement of equipment, and administrative aid). The Parent Participation Program allows for a fee reduction on childcare for parent participation.  

Parent Participation Options

Supporting Every Child's Unique Needs 

• CYS is committed to providing inclusive care for children and youth with special needs by offering reasonable accommodation and tailored support to help them thrive.

How We Support Special Needs Children

• Medical Action Plans. CYS helps Families create a Medical Action Plan (MAP) for children with allergies, asthma, diabetes, seizures, or other medical conditions requiring special care.
• Multi-disciplinary Inclusion Action Team (MIAT) The MIAT explores Installation childcare and youth supervision options for children and youth with medical diagnoses that reflect life-threatening conditions, functional limitations and diagnosed behavioral/psychological conditions. The MIAT recommends childcare and youth placement. It also determines reasonable accommodation and availability of services to support a child/youth’s special needs. We welcome and support all children, with the goal of facilitating and maximizing participation in CYS Services childcare, youth supervision and educational programs.
• The MIAT is comprised of the Parent(s), CYS Services Coordinator, Outreach Services Director, APHN, and EFMP Program Manager as chairs.
• Reasonable Accommodations. We provide modifications to activities, facilities, and care plans to ensure safe participation in CYS programs.
• Army Public Health Nurses (APHNs) assist with health-related concerns and special medical accommodation. 

MIAT Flyer

Hourly Care

• Part Day Programs
• Family Child Care (FCC)
• Hourly Care
• Special Opening

Babysitter Course

• Offers formal training for teens who provide short term hourly childcare for families in their own homes. The training covers the skills needed to safely and appropriately care for children and includes First Aid and CPR, program activities, and the “business” of babysitting. Upon completion of the training CYS Sitters may be included in the CYS Services’ babysitter referral list/website.
• Parents needing babysitters must complete a request form located at Parent Central Services.  Parents plan and negotiate fees directly with the babysitter for childcare services. 

Child Care Costs

CYS offers affordable childcare and youth programs, with fees based on Total Family Income to ensure fairness and accessibility for military Families.

How Fees Are Determined

• Fees are based on Total Family Income, which includes pre-tax wages, salaries, and military allowances
• Parent fees are determined during the enrollment process prior to enrolling in a regularly scheduled Child Development Center (CDC), Family Child Care Home (FCC), School Age Care (SAC) or Youth Programs before school or camp, during annual registration.
• TFI includes all earned income, including wages, salaries, tips, long-term disability benefits, special duty pay, voluntary salary deferrals, basic allowance for housing, subsistence allowances and in-kind quarters and subsistence received by a service member, civilian employee, or spouse.

Support for Families

• Families with more than one child in full-time care may qualify for fee reductions.
• Deployment support and special programs for deployed service members' Families.
• Parent participation credits for parents who volunteer in CYS program
• Incentives for volunteer youth sports coaches 

CYS Parent Handbook